Direct answer
A strong packaging RFQ identifies the product, package format, finished dimensions, quantity by version, required performance, artwork status, approval or testing needs, target delivery date, and destination. Unknown details can be marked for engineering review instead of guessed.
The minimum useful project brief
A supplier cannot quote the packaging category alone. ‘Custom pouch’ or ‘paper box’ still leaves the size, construction, print, finish, quantity, and delivery scope undefined.
- What the package contains
- Package type and reference style
- Finished size or fill volume
- Quantity by SKU or artwork
- Filling, assembly, and use conditions
- Print colors and finish expectations
- Artwork, dieline, sample, or drawing status
- Target approval and delivery dates
- Ship-to city, state, and ZIP code
Separate confirmed requirements from preferences
Label details as required, preferred, or open for recommendation. A line-equipment constraint or validated food-contact requirement is different from a finish preference. This distinction helps the supplier protect critical needs while proposing alternatives where flexibility exists.
If material, board grade, adhesive, film structure, or molding resin is unknown, describe the application and performance target. Engineering from the use case is more reliable than copying an unrelated specification.
Define what the quote should include
Ask the supplier to separate one-time and recurring costs and identify assumptions. Depending on the format, this may include tooling, plates or cylinders, proofs, prototypes, freight, testing, pack-out, and unit pricing at multiple quantities.
Avoid claims that have not been verified
Terms such as recyclable, compostable, biodegradable, plastic-free, food-safe, and compliant need a defined material, application, market, standard, test or certificate, and valid scope. Put the intended claim in the RFQ, then request evidence for the final construction before artwork approval.
MOQ and lead time should also be confirmed for the exact size, material, print process, quantity, and production schedule rather than copied from a general website statement.
General educational information only. Materials, performance, compliance, claims, quantities, and timing require confirmation for the exact packaging project.